Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Shriners Children's Portland is currently seeking a full time, organized, driven, and highly professional Executive Assistant. This position is responsible for the direct administrative support of the Administrator, Director of Patient Care Services and the Board of Governors.  Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed.  Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources.  Maintains confidentiality with sensitive business communications.

• Responsible for typing correspondence and Board information for Chairman of Board and acquires Board Chairman's signature as needed.
• Coordinates meeting and special activities for Board of Governors.
• Provides liaison support between Board of Governors, Administration and departments.
• Answers incoming phone calls courteously, dispatching calls as appropriate and taking accurate message information. Initiates and maintains filing systems allowing for easy document retrieval.
• Prepares correspondence for Administrator and Board Chairman in an accurate and timely manner.  Meeting minutes are accurately transcribed and distributed within ten working days of each meeting.
• Makes airline, hotel and rental car arrangements for the Administrator and Board Chairman as needed.
• Maintains the Administrator's calendar with necessary daily appointment/meeting information.
• Ensures accurate and timely submission of a variety of monthly and yearly administrative reports; the Administrators Performance Forms (i.e. six month performance evaluation, self evaluation and annual performance evaluation).

Note:  This is not an all-inclusive list of this job's responsibilities.  The incumbent may be required to perform other related duties and participate in special projects as assigned.

Required

• 3-5 years Administrative Assistant/Clerical experience
• Excellent communication and follow-through skills

Preferred

• Associate related field
• Bachelor related field
• Executive level administrative experience and/or senior executive support position preferably within a hospital setting
• Exceptional organizational and office skills (MS Word, Powerpoint, Excel)